Plan the Perfect Meeting on Your Corporate Retreat
Meeting planning is a process of designing and executing successful events. It requires an understanding of the event’s purpose, the type of event, the audience, destination knowledge, budgeting, logistics management, and more.
Event planners must create a comprehensive plan that covers all aspects of the event —from travel experience to social media coverage— ensuring that every aspect runs smoothly.
At Operation Altitude we specialize in meeting management services for tourism industry professionals including event managers, conference planners, and destination management organizations (DMCs).
Our experienced team has expertise in project coordination, local knowledge, and business development. We work closely with our clients to develop an effective framework for their meetings by providing professional planning services.
We cover your meeting from…
- Site selection
- Program development
- Budget and contract negotiations
- Travel planning
Meeting Planning Solutions
As a meeting planning team with domestic and international experience, Operation Altitude is seasoned in in-depth destination research and delivering turnkey event operations that reflect, celebrate and highlight the local flavor and cultural customs of the selected destination, which we believe are indispensable to ensuring a unique experience and lasting impact.
Meeting planning/coordination services:
We offer a fully comprehensive meeting planning package from conceptual design to event implementation. Our team of experienced professionals are available to assist you throughout the entire process, and can provide the necessary support for all facets of your event.
We understand that successful events require careful attention to detail, flawless execution, and focused management.
Creating an overall strategic direction for your event:
Events have never been more critical. Your event strategy is a data-driven, intentional, measurable plan that outlines what your organization expects to accomplish through the event and how to achieve and measure those goals. Let our professionals guide you through this invaluable process.
Developing program agendas; selecting Talent:
Our meeting planners have the expertise to identify the best possible talent to fulfill the various roles for your event – presenters, speakers, keynotes, emcees, facilitators, bands, entertainers, docents, greeters, and beyond. We also develop meaningful agendas that will capture the interest of attendees, and ensure that all objectives are met.
Coordinating travel arrangements for participants:
We provide travel arrangements for participants, including flights, hotel accommodations and ground transportation. Our team understands that convenience is essential to a successful event, so we take the necessary steps to ensure that everything runs smoothly.
Securing accommodations and venues for meetings or events:
Our team will scour the globe to secure the perfect destinations and venues for your events. We are experienced in negotiating contracts and securing value-adds that result in collaborative partnerships with your preferred hotels, resorts, and special venues.
Integrating special activities and events to build a unique experience:
We believe that events should be more than just a gathering of people. Our team is experienced in integrating special activities and events to create a unique experience for attendees, allowing them to gain valuable insight into the destination.
Scheduling meetings from A to Z:
We understand the importance of planning a meeting that runs efficiently. We schedule all meetings, breakout sessions, receptions, and team-building experiences to ensure they run smoothly and are enjoyable for everyone involved.
Managing food and beverage services:
We specialize in sourcing the best local catering companies, restaurants, and bars to provide outstanding food and beverage services. We will also help you select menus that meet your budget while still delivering exceptional quality.
Contact us today to learn more about our meeting planning services!
LONG TERM PLANNING SOLUTIONS
Combining extensive meeting planning experience with local connections across the United States and beyond, Operation Altitude strives to build client relationships that build on a successive network of meetings to support long-term objectives and budget requirements.
Together with our clients, we are able to increase year-over-year efficiency and generate a highly tailored event experience for the attendees resulting in a greater return on your marketing dollars.
Developing these relationships over multiple meetings develops greater insights and specific needs experiences that enhance Operation Altitude’s ability to provide a solid framework for allowing our clients to focus valuable time on strategic conference content and business development while our team works as a seamless extension to execute program logistics.
Allow Us to Coordinate the Finer Details
At Operation Altitude, we provide comprehensive meeting planning services that focus on creating a unique experience for attendees. Our team of experienced professionals is available to assist you throughout the entire planning process, from conceptual design to event implementation.
We understand that successful events require careful attention to detail, flawless execution, and focused management, and we strive to provide that to our clients. Our goal is to ensure that all objectives of the event are met and that all attendees have a memorable experience. Get in touch with us today to learn more about our meeting planning services.
These are the essential meeting planning services that cannot be excluded:
- Complimentary Hotel Sourcing and Room Block Management
- Complimentary Site Visit
- On-Site Operations
- Venue Sourcing & Planning
- Contract Negotiations
- Budget Management
- Registration Data Management
- Keynote Speaker Sourcing
What Our Clients Say About Us
“Gang, put another event in the books. As I fly back to Dallas and attempt to re-enter life, I wanted to be sure each of you knew how much I appreciate the hard work and effort you put into each and every one of these. My job is easy. You just wind me up and off I go. But you guys handle the real stuff. The details. The steps that make it all work. Safe to say we leave all of the other firms’ events in the dust. As a team, we’re simply tough to beat.”
– Director of Event Planning and Recognition
Thrivent Financial for Lutherans
“…Thanks to your efforts and willingness to go the extra mile, this was the best meeting we have ever hosted for Ortho-McNeil Pharmaceutical. We are confident Operation Altitude will continue to be the premier destination management company in the Vail Valley…”
River West Meeting Associates
“I wanted to follow up with you and let you know how AWESOME the Stifel program was, and a huge part of the success is due to Operation Altitude. Throughout the planning process as well as program operation, they were extremely detailed, customer service oriented, professional, hard-working and friendly. I’ve been here for 27 years and worked with hundreds of suppliers, and they definitely rank among the best.”
Senior Project Manager
Maritz Travel
“It was wonderful working with you! Thank you so much for making my job so easy. Everyone had a blast and I can’t thank you enough for all of your help in making everything run smoothly and efficiently. It’s great to work with great people. Many thanks!”
Board of Trustees
International Council of Shopping Centers
